Draft Email Replies with AI

You have 30 emails to reply to and each one needs a thoughtful response. AI can draft those replies in seconds, leaving you to review and personalize.

The Quick Recipe

1. Open an email in Mail (or any email client)
2. Select the email body and press Cmd+C
3. Press your Chapeta hotkey
4. Type: “Read my clipboard. Draft a professional reply that addresses each point. Write the reply to my clipboard.”
5. Press Escape, go to your email reply, and press Cmd+V
6. Review, adjust, send

Total time per email: 15-30 seconds instead of 5-10 minutes.

Variations

Concise Reply

“Read my clipboard email. Draft a brief, 3-sentence reply. Write it to my clipboard.”

Decline Politely

“Read my clipboard email. Draft a polite decline. Suggest an alternative if appropriate. Write to clipboard.”

Request More Info

“Read my clipboard email. Draft a reply asking clarifying questions about the vague parts. Write to clipboard.”

Formal Business Reply

“Read my clipboard email. Draft a formal business reply. Maintain a professional tone. Address all points raised. Write to clipboard.”

Tips for Better Email Drafts

Match the Sender’s Tone

“Read my clipboard email. Match the sender’s tone and formality level in your reply. Write to clipboard.”

If they are casual, the reply is casual. If they are formal, the reply matches.

Include Context

“Read my clipboard email. The context is: we agreed to delay the project by 2 weeks in yesterday’s meeting. Draft a reply referencing this decision. Write to clipboard.”

Giving the AI context produces more relevant replies.

Use Skills for Repeat Patterns

Create a custom skill for email drafting:

Name: Email Reply
System Prompt: Read clipboard content. Draft a professional email reply that:
1. Acknowledges the sender's points
2. Addresses each question or request
3. Maintains a warm but professional tone
4. Ends with a clear next step
Write the reply to clipboard.
Tools: Clipboard Read, Clipboard Write

Now you can invoke this skill every time instead of typing the full prompt.

Limitations

The clipboard-based workflow works with any email client, but it still depends on what you copy into context. AI drafts are starting points, not final replies. Always review before sending, especially for sensitive or important communications. The AI does not know your relationship with the sender or the full context of your conversation history beyond what is in the clipboard.